Annual Meeting
Minutes
September 13, 2008

In attendance:  25 residents representing 14 households

The meeting was called to order by Jan Hudzicki, President.

Dan Smith, Treasurer, gave the financial report.  The increase in annual dues has yielded a positive balance that may be used for park or neighborhood entrance improvements.  Twenty-one residences have not paid annual dues.

Jeff McDermott, board member, reported on repairs to the park steps.  Jeff made repairs to the concrete steps that have improved the appearance and safety.  A protective sealant and overlay may still be applied, at minimal cost.

Discussion was held regarding other options for use of the extra income from dues, as the park steps no longer appear to be a priority.  After discussion, the following items were approved by residents for action:
Bushes at the entrance to the park will be removed by volunteers
The park slide that is unsafe for small children will be removed.  Charlie Fisher has a contact that may remove the slide for metal salvage.
Estimates will be sought for improvements to the entrances, including brick repair and replacing gas lights with fixtures that are less expensive to operate.
Council representatives will be contacted regarding drainage problems in the park and water flowing down the east side of Outlook.  The city engineer may be helpful in identifying solutions for both drainage and a “green” alternative to the gas lights.

Residents expressed concern about odor from the water treatment plant.  Johnson County Wastewater has encouraged residents to contact them directly if an odor is noticeable and they have been responsive in the past with addressing.  The contact name and number will be published in the next neighborhood newsletter.

Kathy Smith reported on a grant awarded to Walnut View by Mission Neighborhood Services.  Up to $500 may be spent on a web site and neighborhood social activities before the end of 2008.  A preliminary web site has been developed by an area high school student for our neighborhood.  Wanda Vaughn recruited the student.  Kyle King volunteered to further develop and maintain the web site.  The plan is to post the neighborhood directory (with resident permission), newsletters, photos of events, notices of items for sale and services offered by neighborhood residents (i.e. babysitting, pet sitting, lawn mowing, snow shoveling) on the site.  Paper newsletters will still be distributed for residents that do not have web access.  $50 will be paid to the student who developed the initial web site for us.  The site will be hosted at a location that is either free or at a low annual cost – depending upon the functions we want.  The web address will be included in the next newsletter.  A small portion of the grant funds will be used to cover the cost of the annual meeting food.  We will also have a neighborhood block party for Halloween on Saturday evening, October 25th.  Wendy McDermott, Vice President, has contacted the Mission Police, who will barricade 49th St. between Woodson and Outlook that evening and bring a police car by for neighborhood children to see.

Discussion followed regarding residents who are not paying annual dues.  Several present expressed that action should be taken, as it was not fair to those who pay dues each year.  It was decided that liens will be filed against homeowners that are more than a year behind on dues.  Residents will be encouraged to pay past due amounts or contact the treasurer to make payment arrangements.  Susan Loyacono, resident, agreed to assist in filing these liens.

Dan Smith gave a report on the neighborhood watch program and agreed to lead the effort.  An informational meeting was held in April.  Block captains are needed for identified neighborhood zones.  Block captains have the following responsibilities:
Initiate contact with all residents in their assigned areas.
Update directory information, including resident permission regarding posting information on web site.
Contact residents in their assigned area by phone if an alert is received from Mission Police.
Consider engaging volunteers to paint addresses on curbs for better visibility by emergency vehicles (funds may be available from Neighborhood Services to assist with this effort).
The following individuals have agreed to serve as block captains:
Phillip Hafler
Marty Kostelac
Chuck Cornelison
Bill Sifuentes
Phyllis Phillips

Nominations were opened for homes association board and officers.  The following individuals agreed to serve as officers for another year:  Jan Hudzicki (Pres.), Wendy McDermott (VP),
Dan Smith (Treas.).  Residents are encouraged to attend board meetings and contact board members for input.

Christmas Eve luminaries will be prepared and distributed at 2:00 in the afternoon on Saturday, December 20th from 4917 Woodson.  Luminaries should be placed at the end of your driveway and lit on Christmas Eve at 7:00 p.m.

Announcements:
Wendy and Jeff McDermott offered the hill behind their home (adjacent to the park) for snow sledding, as long as residents absolve them of liability.

Al Lemieux asked for prayers and support for a neighborhood couple who recently added a very premature baby to their family.

The meeting was adjourned by Jan Hudzicki, President.